Putting children and young people first in the family courts

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Cafcass Publication Scheme

 
The Freedom of Information Act encourages us to publish as much information as possible to ensure it is readily available to the public.

We make a significant amount of information available under our publication scheme. This means that, in many cases, the information you are looking for will already be available and there will be no need for you to make a formal request under the Act.

Cafcass aims to review the publication scheme annually as well as updating the scheme on a regular basis. If the document you are looking for is not available on our website or you would like to make a request under the Freedom of Information Act please contact: governance@cafcass.gsi.gov.uk.  

 

What information is available? Please click on the categories to access the information in the scheme.

Who we are and what we do

What we spend and how we spend it

What our priorities are and how we are doing

How we make our decisions

Our policies and procedures

Lists and registers

The services we offer

 

Who we are and what we do


About Cafcass: our organisation and what we do

Cafcass Operating Framework: this sets out what we do and how we use our resources effectively so that we can provide the best service to those children and families referred to us.

Contact details for Cafcass: this shows a list of Cafcass offices and their contact details

Organisational Structure and Organisational Chart: these show the structure of Cafcass' senior management.

Senior Managers: this shows the names, job titles and biographical details of Cafcass Executive Team members and Operational Directors.

Cafcass Board information:

 

Governance Handbook: this shows the core elements of the Governance Framework and how they interact with one another. It also brings together Cafcass’ key Governance documentation in one easily accessible place, including:

 

What we spend and how we spend it

 

Financial statements: the Annual Report and Accounts contains an audited financial statement which sets out Cafcass' end of year Income and Expenditure, Balance Sheet and related information. Financial reports: these can be found in our Board Reports.

Monthly spend information: this shows monthly financial spend over £25,000, excluding transactions which are exempt for contractual or data protection reasons.

Procurement: this shows how we buy things and what our current contracts are.

Gifts and Entertaining Policy: this sets out how Cafcass complies with government accounting and Treasury rules when receiving or providing gifts and/or entertaining.

Fraud Policy and app1: guidance for staff and Cafcass policy.

Invoice Standards: Guidance for staff on the minimum standard required when completing and processing invoices.

What our priorities are and how we are doing

 

Strategic Plan 2015-2020: our corporate plans describe our commitments and aspirations.

Equality and Diversity Strategy 2013-16: sets out our duties under this scheme and our policy.

Cafcass Commissioning Strategy and Intentions 2014-16: sets out in one place all of Cafcass commissioning activity - what it is aiming to achieve and how it works.

Our Performance: this sets out the demand for our services. Further detail can be seen in Annual Reports.

Quality Account: this sets out what steps we have taken to improve our practice and service in the past year, and describes our plans for next year to keep improving quality.

Annual Report: these reports cover Cafcass' performance as a Non Departmental Public Body sponsored by the Ministry of Justice. These also set out a statement of Cafcass' expenditure, in line with the requirements and guidance of HM Treasury and the Cabinet Office on the preparation of agency accounts.

Ofsted Reports: this shows the first Ofsted inspection of Cafcass as a national organisation in February 2014. For other Ofsted reports please see here.

HMICA (HM Inspectorate of Court Administration) Reports: Reports by HMICA about Cafcass made available for public viewing (Crown Copyright).

How we make our decisions


Governance Handbook: this shows the core elements of the Governance Framework and how they interact with one another. It also brings together Cafcass’ key Governance documentation in one easily accessible place.

Board meeting minutes: Minutes of Board meetings will be available within three months of each meeting: Please note: some information may be subject to exemption under the provisions of Section 10 (8) The Cafcass (Membership, Committee and Procedure) Regulations 2000. Electronic only from 1 September 2002. Hardcopy only for dates prior to this.

Our policies and procedures


Operational policies and procedures: these set out the policies all staff must be fully conversant with in the course of their work. Please note: some of the material in this class is derived from documents which we consider to contain exempt information. Typically, information may be withheld if its release would compromise the health and safety of staff or national security.

HR policies: 

Employee Relations Policy: this policy details Cafcass' approach to employee relations issues within Cafcass.

Management of Organisational Change: this policy sets out how Cafcass develops and manages processes which may result in significant change for individuals/groups of employees.

Managing Attendance Policy: this policy sets out Cafcass' approach to management of attendance, including dealing with absence from work due to sickness and other reasons.

Health and Safety: sets out the Cafcass policy of protecting and promoting the health and safety of our workforce.

Trade Unions Partnership Agreement: Sets out Cafcass' partnership agreement with Trade Unions.

Lists and Registers


Disclosure Log: this shows responses to Freedom of Information requests.

Data Protection register: this describes in very general terms the personal data which is processed by Cafcass. For current registration details please see the ICO website: www.ico.gov.uk

Contracts: this shows the contracts currently held by Cafcass.

The services we offer


Leaflets: Hard copy leaflets available to children and parents outlining Cafcass' services.

Commissioned services: information on Cafcass' role relating to a range of services available for families that are separating to help ensure that contact is safe and to help encourage cooperative parenting after separation.


Copyright


The copyright in the material listed in this Publication Scheme is owned by Cafcass, unless otherwise stated. Copyright protected material cannot be reproduced and used in a manner that would infringe copyright, for example, by making multiple copies and publishing and issuing these copies to the public. However, brief extracts of the material may be reproduced under the fair dealing provisions of the Copyright, Designs and Patents Act 1988 (sections 29 and 30) for the purposes of research, private study, criticism, review and news reporting. Details of the arrangements for reusing Cafcass material can be obtained by contacting us at the above address.

Some of the material in this Scheme is subject to Crown copyright. Copyright protection in certain Crown copyright material has been waived and can be reproduced freely. Categories of material where Crown copyright protection has been waived include: government press notices, legislation, and explanatory notes on the legislation, ministerial speeches, consultation documents, documents featured on official websites (except where expressly indicated otherwise), headline statistics and unpublished public records..


More information about the Publication Scheme


Under the Freedom of Information Act 2000, all public authorities have been and are obliged to adopt and maintain a Publication Scheme specifying:the classes of information that it publishes or intends to publish; the manner in which the information is or is intended to be published; and whether the material is or is intended to be made available to the public free of charge or on payment.

The purpose of the Publication Scheme is to ensure that a large amount of information is readily available to members of the public, i.e. without the need for specific consideration under the Freedom of Information Act, and to inform the public of the extent of material that is available. By readily available we mean that the information is available on Cafcass' website, may be purchased from Her Majesty's Stationery Office (HMSO), may be obtained from a public library or will be supplied immediately on receipt of a letter or telephone call to Cafcass. We will aim to provide you with a response to any request for information under the Scheme within 20 working days unless an exemption applies.

In what format is the information available?
Information will be available initially electronically and if requested in hard copy. You can outline your specific request either in writing or by personal application via email: governance@cafcass.gsi.gov.uk or post: Attn: FOI Administrator, Cafcass National Office, 3rd Floor, 21 Bloomsbury Street, London, WC1B 3HF. For any queries please call us on 0300 456 4000.

Is there a fee to access this information?
Our aim is to make information requested under the Scheme available free of charge via either electronic means or by hardcopy.

What if you can't find what you're looking for?
You can view the Publication Scheme here, and you can also use the search function at the top of every page on our website. If you still cannot find what you are looking for, please contact the Cafcass Freedom of Information Officer responsible for maintaining the Publication Scheme and make a Freedom of Information request. This needs to be done in writing to the contact details below, giving your name, address, the information/documents you would like to access and the method of access (e.g. hardcopy, e-mail etc.)
Contact via email: governance@cafcass.gsi.gov.uk, post: Attn: FOI Administrator, Cafcass National Office, 3rd Floor, 21 Bloomsbury Street, London, WC1B 3HF or phone: 0300 456 4000

Exemptions
Some exemptions may apply: The Cafcass Publication Scheme lists information that we either have made a commitment to make available, or are required to do so, except where we consider release would cause significant harm. We must also comply with the requirements of the Data Protection Act 1998 and respect the privacy of individuals. In some instances you will find documents made available under this Publication Scheme will have gaps in the text. This is because the information would cause significant harm if released and falls within an exemption. Where this is the case the document will be clearly marked to show where the information has been removed and the exemption used. If you wish to complain about the use of an exemption please see the Complaints Procedure.

 

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